How To Set Up Conference Call On Cell Phone

A conference call enables you to organize a meeting with other people who are not at the part in a way you tin communicate with each 1 and exchange ideas as if everyone was in the boardroom. You can have a normal briefing audio call or a conference video call, depending on the capabilities of your equipment. Different types of equipment and software solutions may have slightly varying methods of setting upwardly a briefing call, but many apply similar procedures. Here are simple steps to fix a conference call.

Login Into Your Briefing Call Account

You need to have a conference calling software to do conference calls. There are several software solutions available in the marketplace today with many offer free trials and cheap subscription rates to their customers. Whatsoever the software yous use, ensure that other participants to the meeting are using a similar program. They do not demand to purchase the software if you have already bought ane, as most providers take like shooting fish in a barrel-to-install versions for phones and computers. You just need to invite them to the meeting through a link to their e-mail addresses from which they can install a client and annals to bring together the phone call. Nearly software solutions inquire the participants to record their names by proverb them aloud when registering for the audio telephone call. This helps you as the host to know who has already registered for the meeting.

Schedule the Fourth dimension of the Meeting

You need to decide the time of the meeting so that anybody is aware and can adjust their schedules appropriately. The date and time of the meeting should be included in the invite yous send out. Information technology can be a calendar invite or through the conference software where the participants go to know the date and time when they annals for the meeting. Most software solutions volition transport a reminder to the participants a day and a few hours before the conference call starts. It is good to remind everybody individually with a short message or an email just in example someone forgot about it.

Join the Meeting

When it is time for the meeting your participants need to log in with their credentials. Some software solutions ask participants to enter their dial-in numbers especially if they are using phones. This option is also bachelor if whatever participants do non have admission to a computer or the app the host is using. Moreover, with VoIP solutions available today, most people now use their computers to prepare and run conference calls. It is cheaper and more than convenient than holding the telephone call using a phone. Dedicated conference telephone call hardware exists that accepts most of the available software solutions. However, virtually of the equipment is proprietorial and may require all participants to have similar devices to communicate with each other.

Running the Meeting

Well-nigh conference calling software solutions take a range of features that you need to understand to run the conference call conveniently. The common features include:

– The 'mute' feature, which prevents all the other participants from talking when the host or other speaker is talking

– The 'heighten a hand' characteristic that allows participants to capture the attending of the host or interject without disrupting the meeting

– 'Screen sharing' feature on video conferencing calls where participants tin can share the contents of their calculator screen with others. It is essential for sharing data on preparation sessions.

– 'Screen recording' feature that allows participants to record the proceedings of the meeting and share it with others who did not attend.

Best Practices

Meetings tin can sometimes be unproductive and conference calls are no exception, especially as people are not in the same room. To have productive calls and ensure everybody gets the most out of them, follow these elementary all-time practices:

Have an agenda

To create an agenda and share it with all participants before the meeting volition make the phone call more efficient. An agenda will make information technology more unlikely for topics to derail.

Exist on time

Being tardily is impolite in any meeting, but especially in conference calls information technology tin can be quite awkward every bit the call won't start properly until everybody is there.