How To Set Status In Outlook

You lot can manually set your presence condition to command how or whether you want people to contact yous. By default, your status is based on your Microsoft Outlook Calendar. For example, if a meeting is currently scheduled in Outlook, your status appears equally "In a meeting" in Microsoft Lync 2010 communications software.

When y'all're in an audio or video call, your presence indicator appears red, equally Busy, and your status updates to "In a call." Part of your presence can include a personal note that appears in your Contacts list, your contact carte, and your contacts' Activity Feed.

What do you desire to practise?

• Change your presence status

• Cull the advisable status

• Add together and view a personal note

• Add together or delete an out-of-part notification

Change your presence status

To change your presence status, do the following:

1. At the top of the Lync main window, click the status carte under your name.

1. From the drop-down list, click the appropriate status. To revert from the status yous prepare and have Lync 2010 automatically update your status, click Reset Status.

For more than information nearly setting presence status options, see Control access to your presence information.

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Cull the advisable status

Brand sure yous fix your condition to an appropriate country. The following tabular array describes each presence condition that other people may see for you, what each status means, and which ones you lot can set yourself.

Presence Status	Clarification	How this status gets set
Available	You're online and available to contact.	Lync sets this status when it detects yous're using your computer. You can also set this status when you want others to know you're in your office even though the figurer is idle.
Busy	You're busy and don't desire to exist interrupted.	Lync sets this status when, according to your Outlook Calendar, you have an appointment. You tin can also select this status from the drop-downwardly arrow.
In a call	You're in a Lync call (a two-way audio phone call) and don't want to be disturbed.	Lync sets this status when it detects that you're participating in a Lync call.
In a coming together	You're in a meeting and don't want to be disturbed.	Lync sets this status when it detects that y'all're participating in a Lync online meeting or when, according to your Outlook calendar, you are scheduled to be in a coming together.
In a conference call	Yous're in a Lync conference call (a Lync meeting with audio) and don't desire to be disturbed.	Lync sets this status when it detects that you lot're participating in a Lync conference telephone call.
Practise not disturb	You lot don't want to be disturbed and will see conversation notifications only if sent by someone in your Workgroup.	You select this status from the drop-downwardly arrow.
Be Right Back	You lot're stepping abroad from the calculator for a few moments.	Yous select this status from the drib-downwardly arrow.
Inactive/Away	You're logged on but your computer has been idle or you've been away from your figurer for a specified period of time.	Lync sets your condition to "inactive" when your figurer has been idle for 5 minutes, and to "abroad" when your status has been inactive for v minutes. (To change these default values, click the Options push , click Condition, and then click the arrows next to Bear witness me as Inactive when my condition has been idle for this many minutes and Show me equally Away when my status has been Inactive for this many minutes.) You lot can also select this status from the drop-down arrow.
Off Work	You're not working and not bachelor to contact.	Yous select this status from the driblet-downward arrow.
Offline	Y'all're non signed in. Y'all'll appear as Offline to people whom y'all've blocked from seeing your presence.	Lync sets this status when you lot log off of your computer.
Unknown	Your presence is non known.	This status might appear to contacts who are not using Lync as their instant messaging program.

Note: When you lot plough on the out-of-office notification in Outlook, the annotation you write in Outlook will display in Lync as well, and a blood-red star or asterisk will announced next to your presence status.

Depending on what privacy human relationship a contact has, he or she will see unlike amounts of presence information about yous. For more than data about setting privacy relationships, run into Command admission to your presence information.

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Add and view a personal notation

The presence states are pre-prepare in Lync and tin can't be customized or added to. All the same, if yous want to give your contacts more details about where you are or what you're doing, you tin can write a personal note, such as "Working from home," at the top of the Lync main window. The notation volition announced with your contact card and, if you want, in your contacts' Activeness Feed.

If a note is long, it may appear cutting off. To expand it, exercise one of the following:

• In the Contacts list, click the down arrow under the Call button.

• In a contact carte du jour, point to the notation.

To disable a personal note, clear the note and so that it's blank.

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Add together or delete an out-of-office notification

If your Lync account is synced to your Outlook agenda, an out-of-office bulletin volition brandish every bit your personal note in Lync whenever you plough on the out-of-office notification in Outlook. So, for example, when you're going to be on vacation, you'd ready your out-of-part notification in Outlook indicating that you are on vacation (and any other data such as the dates, and if yous'll be checking email). This notification will then get inserted in your contact card that is shown to your contacts. When you return from vacation, remember to turn off the out-of-function notification.

To turn on the notification in Outlook:

• Click the File tab in Outlook, click the Automated Replies button, click Send automatic replies, and then write your out-of-function message and schedule it for display.

To plow off the notification in Outlook and thereby remove the message from your Lync display:

• Click the File tab in Outlook, and and so click the Turn off push in the Automatic Replies panel. (It can have upwardly to xxx minutes for the note to disappear from your Lync display.)

To sync your Lync and Outlook accounts:

1. Click the Options button on the Lync main window.

2. Click Personal.

3. Select the Update my presence based on my calendar information check box.

4. Select the Display my Out of Office information to contacts in my Friends and Family, Workgroup, and Colleagues privacy relationships check box to sync your Lync and Outlook accounts. (Clear the check box to not have them synchronized.)

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Need more than help?

Source: https://support.microsoft.com/en-us/office/change-your-presence-status-89d742d7-6644-450a-8a6a-560c952045c9

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